Bilingual (English/Spanish) Administrative Assistant
Position Overview:
The Administrative Assistant is a full-time position (40 hours per week) reporting to the Co-Executive Director.
Specific Responsibilities:
- Answer phones, greet visitors, process incoming and outgoing mail
- Receive and record payments and prepare bank deposits
- Maintain order and cleanliness of the front office area
- Provide administrative support to staff with mailing, photocopying, office equipment, filing, scheduling events, meeting preparations, agency events and other projects as required
- Provide communication and support to transportation staff to resolve issues with children’s transportation.
- Perform intake and orientation of parents and children
- Assist with maintaining and renewing childcare contracts
- Enter children’s monthly attendance in database
- Monitor children’s attendance and communicate with parents as needed
- Act as liaison with Child Care referral agency for information and updates
- Add or modify parent’s record on the state’s waiting list
- Update providers’ and parents’ information in agency database
- Assist providers and home visitors with back up care
- Assist with translation as needed
- Miscellaneous duties as required.
Required Education, Experience, and Skills:
- High School diploma or GED
- Bilingual English and Spanish
- Proficiency with Microsoft Office, including Word, Excel, Outlook, and proficiency with Internet applications
- Strong communication skills, ability to balance multiple activities, and detail oriented
- Ability to work collaboratively and independently
- Respectful of diverse cultures and backgrounds
- Ability to maintain confidential information
Acre Family Child Care in an equal opportunity employer; we encourage individuals of all backgrounds to apply
Required for Consideration:
Please include a cover letter and resume as part of your application to acre@acrefamily.org